Hire a Dedicated Accountant | Offshore Accountant | Finsmart

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★★★★★ Rated 4.9 by 312+ CPA firms

Hire a Dedicated Accountant for Your Firm

Hire a dedicated accountant who works exclusively for your CPA firm or business, managing month-end close, reconciliations, financial statements, AP, AR and management reporting inside your existing accounting systems.

  • ✓  Onboarding in 5 business days
  • ✓  No long-term contracts
  • ✓  100% confidential & white-labelled
  • ✓  300+ US CPA firms trust Finsmart

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Dedicated Accountant by the Numbers

Finsmart dedicated accountant — what you get, in numbers

  • 300+
    accounting firms and businesses served
  • 19+
    years of US accounting operations experience
  • 5
    business days from agreement to first deliverable
  • 40
    hours per week, exclusively on your accounts
  • 12+
    accounting and practice management platforms
Definition

What Is a Dedicated Accountant?

A dedicated accountant is a full-time accounting professional assigned exclusively to one business or accounting firm. Unlike freelancers who divide their time across multiple clients, or traditional outsourced accounting engagements managed by rotating teams, a dedicated accountant becomes an extension of your finance team — working inside your accounting software, following your SOPs, and supporting recurring operations including accounts payable, bank reconciliations, month-end close, journal entries, and financial reporting. Finsmart delivers this model as a managed, white-label service. Whether you call it an offshore accountant, remote accountant, or virtual accountant, the structure is the same: one named professional, 40 hours per week, exclusively on your accounts, backed by an Engagement Manager and Senior Accounting Advisor at no extra cost.

  • Full-cycle accounting: accounts payable, accounts receivable, bank and credit card reconciliation, journal entries, and financial statements

  • Month-end close every month: general ledger review, depreciation, accruals, prepaid expenses, variance analysis, and management reporting under US GAAP

  • Exclusively inside your systems: QuickBooks Online, Xero, Oracle NetSuite, Sage Intacct, or whatever platform your firm already uses

  • Backed by a 3-tier team: Dedicated Accountant for execution, Engagement Manager for quality oversight, Senior Accounting Advisor for technical matters

  • US GAAP-trained, 5+ years international experience, pre-vetted, platform-certified, and assigned to your firm within 5 business days

Who We Serve

Who Uses a Dedicated Accountant?

  • CPA Firms
  • Accounting Firms
  • CAS Practices
  • Multi-Location Businesses
  • Healthcare Practices
  • Law Firms
  • Professional Services
  • E-Commerce Businesses
  • Real Estate & Property Mgmt

The ideal fit is any organization that needs consistent monthly accounting support without the cost and complexity of hiring a full-time in-house accountant.

Why Businesses and Accounting Firms Choose Finsmart

Here is what makes this model work operationally, not just on paper.

✓

Full Accounting Cycle, No Handoffs

From bank feed categorisation through general ledger review, journal entries for depreciation, amortisation, prepaid expenses, and accruals, month-end close, financial statements, and management reporting — the same accountant executes the full US GAAP cycle every month. No passing work between junior and senior staff. No gaps between what was started and what gets finished.
✓

Live in 5 Business Days With Documented SOPs

One of the most common reasons outsourced accounting engagements fail is undocumented month-end procedures. Every Finsmart engagement begins with capturing and documenting your firm's workflow before live work starts. Your processes, chart of accounts, naming conventions, and delivery preferences are captured in writing on day one.
✓

Certified Across Your Existing Tech Stack

Finsmart accountants work daily inside QuickBooks Online, QuickBooks Desktop, Xero, Oracle NetSuite, Sage Intacct, and practice tools including Bill.com, Karbon, Financial Cents, and Canopy. They use your communication stack — Slack, Microsoft Teams, Outlook — and follow your workflows. No software migration. No parallel systems.
✓

Fully White-Label, Invisible to Your Clients

Finsmart operates as white-label. Your dedicated accountant uses your email address, your branded templates, and your communication channels. Clients, vendors, and contacts interact with them as a member of your firm. From your clients' perspective, your team handled it.
✓

Built-In Quality Review Layer

Every seat includes three layers: the Dedicated Accountant who executes the work, an Engagement Manager who oversees quality, performance, and delivery timelines, and a Senior Accounting Advisor who handles complex technical matters. This built-in review layer catches issues before deliverables reach you.
✓

Replacement at No Cost, With Zero Knowledge Loss

If the assigned accountant is not performing or leaves, Finsmart replaces them immediately from a pre-vetted bench. Because your SOPs were documented at onboarding, the replacement follows the same documented process. No job posting. No interviews. No re-training. Knowledge transfer takes days, not months.
✓

40 Dedicated Hours, Every Week

Your accountant works 40 hours per week exclusively on your accounts, not rotating across five other clients at the same time. Weekly 30-minute review calls and unlimited email support are included.
✓

Save Over $40,000 Per Year vs. In-House

A senior accountant in the US costs $75,000 to $95,000 per year in salary, plus benefits, payroll taxes, recruitment fees, and PTO coverage. Finsmart's Dedicated Accountant Seat starts at $3,200/month ($38,400/year) with no benefits overhead, no recruitment cost, and free replacement included.

What Can a Dedicated Accountant Handle?

Scope is customised during onboarding. A typical engagement covers:
  • Accounts payable (AP)
  • Accounts receivable (AR)
  • Bank reconciliations
  • Credit card reconciliations
  • Journal entries
  • Financial statement preparation
  • General ledger review
  • Month-end close
  • Depreciation entries
  • Accrual entries
  • Prepaid expense accounting
  • Variance analysis
  • Management reporting
  • US GAAP-compliant accounting
  • Work within QuickBooks Online, Xero, Oracle NetSuite, Sage Intacct
  • Work within your existing accounting platform
  • Dedicated Accountant for day-to-day execution
  • Engagement Manager for quality oversight
  • Senior Accounting Advisor for technical guidance
  • US GAAP-trained professionals
  • 5+ years of international accounting experience
  • Pre-vetted and platform-certified accountants
  • Go live within 5 business days
Deliverables

Monthly Deliverables You Can Expect

Confirmed and documented during onboarding. Deliverables are finalized by your Dedicated Accountant, reviewed by the Engagement Manager, and delivered according to your firm's monthly close calendar.

  • Bank reconciliations for all operating accounts
  • Credit card reconciliations
  • AP and AR reports with aging
  • Journal entries (depreciation, amortisation, prepaid expenses, accruals)
  • General ledger review
  • Financial statements (income statement, balance sheet)
  • Cash flow statement
  • Management reporting package
  • Month-end close checklist signed off by Engagement Manager

From the Desk of Maanoj Shah

Maanoj Shah, Co-Founder, Finsmart Accounting

  • Most firms that call us have already spent 3 to 4 months trying to hire a senior accountant. By the time they finish interviewing, make an offer, wait out the notice period, and complete 60 days of onboarding, half a year is gone. Meanwhile clients are waiting and partners are picking up the work themselves. We solve that with a 5-day deployment backed by documented SOPs from day one, not optimism about how quickly someone will ramp.
  • The quality problem in accounting is rarely about skill. It is about process. When one accountant leaves and another starts, the books suffer because nothing was written down. At Finsmart, we capture your SOPs formally at onboarding. If your accountant changes, the replacement follows the same documentation and picks up from where their predecessor left off, not from scratch.
  • Busy season is when a firm's staffing model gets exposed. Practices with dedicated offshore capacity absorb the January to April volume without burning out their in-house team. A dedicated accountant does not take PTO during your busiest month. They show up, they deliver, and they know your accounts well enough to move fast without needing supervision.
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Maanoj Shah, Co-Founder of Finsmart Accounting
19+ Years of US Accounting
300+ US CPA Firms Served


From Signed Agreement to First Deliverable in 5 Days

Five steps. Five business days. Your dedicated accountant is live, trained on your processes, working inside your tools, and delivering accurate work.

  1. 1

    Talent Assigned

    Finsmart matches a pre-vetted accountant to your firm based on your software, industry, and complexity — no sourcing, no interviews on your end.

  2. 2

    Process Training and SOP Documentation

    Your accountant is trained on your chart of accounts, month-end close process, and workflows. All SOPs are documented in writing before they go live.

  3. 3

    Test Run on Real Work

    The accountant completes a live test on actual tasks — categorisation, bank reconciliation, or month-end close — before going fully live. This is a quality checkpoint, not a formality.

  4. 4

    Review, Calibrate, and Confirm

    You and the Engagement Manager review the test output together and document the final agreed workflow before sign-off.

  5. 5

    Your Accountant Is Live

    Your accountant begins delivering as part of your team, managed directly through your tools, with regular Engagement Manager performance reviews.

Software

Software and Technology Expertise

Your accountant works inside your existing systems from day one — no new software, no parallel environments.
Accounting platforms
QuickBooks Xero Oracle NetSuite Sage Intacct
AP & spend management
Bill.com Ramp Brex Melio
Practice management
Karbon Financial Cents Canopy Jetpack Workflow TaxDome
Communication
Microsoft Teams Slack Zoom Outlook

What Clients Say About Their Dedicated Accountant

300+ businesses and accounting practices use Finsmart for dedicated accounting talent. Here is what firm principals and business owners say after the first 90 days.

We brought on a Finsmart accountant for month-end close across 12 clients. The reconciliations are cleaner than what we were doing in-house, and we are saving over $4,000 a month compared to our last hire.
SM

Sarah M.

Managing Partner, Accounting Firm, Chicago

I was spending 20 hours a month chasing month-end close. Now my Finsmart accountant handles everything on QBO, reconciliations, journal entries, reports, and I just review the final output.
DK

David K.

Business Owner, E-commerce Company, Texas

I was sceptical about offshore accounting quality. After six months, the AR aging, AP aging, and financial reports are consistently accurate. The weekly review calls keep everything tight and nothing falls through the cracks.
AR

Anita R.

Founder, CPA Practice, New York

Limited Availability

Stop Paying $80,000+ a Year for In-House Accounting Staff

A dedicated offshore accountant from $3,200/month handles your full accounting cycle. 300+ firms and businesses have already made the switch.

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Is a Dedicated Accountant the Right Fit for Your Firm?

This model works well for a specific type of firm or business. Here is an honest assessment of where it fits and where it does not.

✓ Strong Fit If You...

  • ✓ Run a CPA firm, accounting firm, or CAS practice needing consistent monthly accounting support
  • ✓ Have a growing business with multiple clients or entities that require dedicated month-end close
  • ✓ Currently handle accounting in-house and want to offload execution while retaining review and oversight
  • ✓ Operate a multi-entity structure needing consolidated reporting and clean general ledgers each month
  • ✓ Run a professional services firm (legal, healthcare, consulting) that needs audit-ready financials every period
  • ✓ Want a single named accountant who knows your accounts, your clients, and your processes deeply

✗ Probably Not the Right Fit If You...

  • ✗ Need an accountant physically present at your US office location
  • ✗ Have very occasional or irregular accounting needs (fewer than 3 active months per year)
  • ✗ Prefer a per-task, no-commitment freelance arrangement with no ongoing relationship
  • ✗ Require a CPA-licensed professional to sign off on financial statements as part of the role

Finsmart Dedicated Accountant vs. In-House vs. Freelancer

When firms evaluate their accounting staffing options, these are the three most common routes. Here is how they compare on cost, speed, scope, and risk.

Finsmart Dedicated AccountantRecommended In-House Senior Accountant Freelancer or Contractor
Monthly Cost $3,200/month dedicated or $25/hour $7,000+ per month including salary and benefits $25 to $60 per hour with inconsistent availability
Time to Start 5 business days 4 to 12 weeks to recruit, hire, and onboard Days, but quality and scope vary
Scope of Work Full-cycle: AP, AR, reconciliations, month-end close, financial statements Full-cycle if experienced Task-based only, typically limited scope
Exclusivity 40 hours per week, exclusively for your firm 40 hours per week plus PTO and sick leave Shared across multiple clients simultaneously
Quality Oversight Engagement Manager and Senior Advisor included Managed entirely by you Self-managed, no backstop
Knowledge Continuity SOPs documented at onboarding. Free replacement from bench. Lost on resignation. Re-recruit from scratch. Lost when engagement ends.
Definition

Dedicated Accountant vs Bookkeeper

The most common question firms ask is whether they need a dedicated accountant or a bookkeeper. The answer comes down to one question: do you need someone to record transactions, or do you need someone to close the books and deliver financial statements every month? A bookkeeper records transactions and reconciles accounts. A dedicated accountant does that and closes the books — posting journal entries, preparing financial statements, and delivering management reports. If your existing bookkeeper is leaving month-end close to you, a dedicated accountant is the upgrade you need.

  • Bookkeeper: records transactions, reconciles accounts, maintains the ledger — does not prepare financial statements or close the books

  • Dedicated Accountant: does everything a bookkeeper does, plus month-end close, journal entries, financial statements, management reports, and CPA review support

  • Typical engagement: Bookkeepers are often part-time. A dedicated accountant is full-time, 40 hours per week, with a defined monthly deliverable set

  • Decision support: Bookkeepers maintain records. Dedicated accountants produce the financial output that drives business decisions

Definition

Why Firms Choose a Dedicated Accountant Instead of Hiring In-House

Hiring a full-time senior accountant in the US is a slow and expensive process with significant ongoing overhead. Here is why a growing number of accounting firms and businesses choose a dedicated offshore accountant instead.

  • Faster to start: live in 5 business days vs 4 to 12 weeks to recruit, onboard, and ramp a direct hire

  • Lower cost: from $3,200 per month vs $75,000 to $95,000 per year for a US senior accountant, with no benefits, payroll taxes, or PTO overhead

  • No recruitment risk: Finsmart selects, vets, tests, and trains before assignment — no job postings, interviews, or 90-day ramp gamble

  • Full dedication: 40 hours per week on your accounts only, not shared across other clients the way traditional outsourcing works

  • Built-in continuity: SOPs documented from day one mean a replacement starts in days, not months — no knowledge loss on staff turnover

  • Scales without hiring: add a second dedicated seat in 5 days as your client base or business volume grows, no HR process required

Ready When You Are

Your Dedicated Accountant Is Live in 5 Business Days

Full-cycle accounting. Month-end close. Financial statements. Management reporting. All handled from $3,200/month with no recruitment overhead.

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Frequently Asked Questions

A Finsmart dedicated accountant manages your full accounting cycle: transaction categorisation, bank and credit card reconciliations, accounts payable, accounts receivable, month-end close, journal entries (depreciation, amortisation, prepaid expenses, accruals), general ledger review, financial statements, and management reporting. They work 40 hours per week, exclusively for your firm, inside your existing software and under your brand.
Any business or firm that needs reliable full-cycle accounting can work with Finsmart. This includes CPA firms, accounting practices, CAS practices, bookkeeping firms, small and mid-size businesses, e-commerce companies, real estate firms, law firms, healthcare practices, professional services businesses, nonprofits, and startups. If you need consistent monthly accounting without the overhead of a direct hire, this model fits.
The Dedicated Accountant Seat costs $3,200 per month for a full-time, 40-hours-per-week resource. An hourly option is available at $25 per hour starting at 10 hours per week for firms needing part-time support. Both include weekly review calls and unlimited email support. No setup fees.
Finsmart gets your dedicated accountant live within 5 business days of signing. The process covers talent matching, one-time process training with SOP documentation, a test run, a review session, and then live deployment. This compares to 4 to 12 weeks typically required to recruit, hire, and onboard an in-house senior accountant.
Finsmart accountants are experienced on QuickBooks Online, QuickBooks Desktop, Xero, Oracle NetSuite, Sage, Sage Intacct, FreshBooks, Zoho Books, and Wave. They also work in Bill.com, Ramp, Brex, Karbon, Financial Cents, Canopy, Jetpack Workflow, and TaxDome. They are ready to work inside your existing system from day one.
Each Finsmart dedicated accountant holds a Bachelor's degree in Accounting and a minimum of five years of US GAAP international accounting experience. They are pre-vetted, pre-tested, and platform-certified before assignment. Every hire passes Finsmart's internal technical assessment and quality review.
Yes. The Dedicated Seat assigns one accountant exclusively to your firm, 40 hours per week, 160 hours per month. They are not shared across other clients. They work your hours, inside your tools, under your email address, as a dedicated extension of your team. This is the core difference from traditional outsourcing.
Your subscription includes three tiers at no extra cost: a Dedicated Accountant for daily execution, an Engagement Manager for quality oversight and delivery, and a Senior Accounting Advisor for technically complex matters. Weekly 30-minute review calls and unlimited email support are also included.
Finsmart replaces the accountant at no cost. Because your SOPs were documented at onboarding, the replacement follows the same written process. There is no knowledge gap, no re-training cost, and no disruption to your accounting operations.
Yes. Your dedicated accountant is scheduled to align with your specified business hours, whether that is EST, CST, MST, or PST. They are available throughout your workday via email, Slack, or Microsoft Teams. You are not managing across a disconnected time zone.
A freelancer works across multiple clients simultaneously, has no exclusive commitment, and typically handles task-based work with limited scope. Your Finsmart accountant is dedicated solely to your firm, backed by an Engagement Manager and Senior Advisor, follows documented SOPs, and manages the full accounting cycle. The accountability model is fundamentally different.
Yes. Additional Dedicated Accountant Seats can be onboarded within 5 business days. If you are taking on a large new client or scaling your practice, contact your Engagement Manager to initiate a second seat. No minimum notice period.
Yes. Finsmart accountants are QuickBooks Online certified and work directly inside your existing QBO file. They handle transaction categorisation, bank reconciliation, accounts payable, accounts receivable, month-end close, and financial statement preparation from within your QBO account.
Yes. Your dedicated accountant operates under your firm's email address and branded identity. Clients, vendors, and contacts interact with them as a member of your team. Finsmart is fully white-label. Nobody outside your firm needs to know you are working with Finsmart unless you choose to tell them.
Yes. Preparing month-end financial statements is core to the role. This includes reviewing the general ledger, posting all journal entries (depreciation, amortisation, accruals, prepaid expenses), reconciling all accounts, and producing an income statement, balance sheet, and cash flow statement ready for your review or client delivery.
Yes. Finsmart accountants prepare supporting workpapers, lead schedules, reconciliation documentation, fixed asset registers, accrual schedules, and supporting documentation for CPA review, year-end close, or audit preparation. Output is structured to your CPA's requirements.
Yes. Because your accountant is dedicated 40 hours per week to your firm, their workload can be adjusted during tax season to prioritise year-end close, 1099 support, and data organisation for your tax team, while maintaining the regular monthly close cadence. Capacity planning is managed through your Engagement Manager.
Yes. During onboarding, your dedicated accountant is trained on your specific processes, chart of accounts, naming conventions, and workflow preferences. Finsmart formally documents your SOPs at this stage so they are followed consistently and preserved if the accountant ever changes.
Yes. Finsmart accountants work inside Karbon, Financial Cents, Canopy, Jetpack Workflow, and TaxDome. They track jobs, update task statuses, and communicate within your existing workflow tools. No change to your practice management setup is required.
Yes. Finsmart has accountants experienced in Oracle NetSuite, including transaction management, general ledger maintenance, period close, financial reporting, and module-specific workflows. NetSuite-experienced accountants can be matched to your firm during the scoping conversation.
Yes. Many Finsmart clients start with one entity and expand later. Your dedicated accountant manages the books for one entity to start, and additional entities can be added to the scope as needed without onboarding a new resource. This is common for businesses that are growing or adding subsidiaries.
Yes. Many firms use Finsmart's dedicated accountant to handle month-end close, journal entries, financial statements, and management reporting while an existing bookkeeper handles day-to-day transaction recording and data entry. The two roles complement each other. Finsmart's Engagement Manager coordinates scope with your team during onboarding to avoid overlap.
Yes. Finsmart accountants support audit preparation by organising workpapers, preparing lead schedules, reconciling accounts to the trial balance, pulling supporting documentation, and responding to auditor schedule requests. They work under your CPA's direction throughout the process.
Yes. Your dedicated accountant can prepare monthly management reporting packages including P&L by department, budget-to-actual variance reports, cash flow summaries, AR and AP aging, and custom formats for your leadership or board. Reporting templates are established during onboarding.
Finsmart assigns a replacement immediately from the pre-vetted bench. Because your SOPs and workflows were documented at onboarding, the replacement follows the same written process. Knowledge gaps are minimised and there is no disruption to your monthly close cycle.
Quality is maintained through three layers: the Dedicated Accountant performs the work, the Engagement Manager reviews delivery and conducts performance checks, and the Senior Accounting Advisor provides technical oversight on complex matters. Finsmart also conducts internal quality reviews on deliverables.
Yes. AP and AR management is standard scope. For AP: processing vendor bills, coding expenses, managing Bill.com or similar platforms, and AP aging reports. For AR: invoice tracking, follow-up, cash application, and AR aging analysis. Scope is confirmed and customised during onboarding.
Yes. Many Finsmart clients manage 3 to 15 entities. Your dedicated accountant can handle intercompany entries, maintain separate entity books, and prepare consolidated financial statements across a multi-entity structure. Common for CAS practices, real estate portfolios, restaurant groups, and holding companies.
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